Collaborative writing with Citation
Collaborative writing brings several perspectives into one piece of work. Citation gives teams a shared document for developing a report, proposal or research brief, with source records and passage comments connected to the text.
Agree on the question the document must answer, then build a shared outline. Contributors can develop the draft with the access you choose, discuss gaps in comments and bring the evidence behind their recommendations into the same workspace.
| Tools for team writing | Citation |
|---|---|
| A shared document for contributors | Supported |
| Invitations with viewing or editing access | Supported |
| Comments on selected passages | Supported |
| Sources connected to the shared draft | Supported |
| AI revision suggestions you review | Supported |
| Saved document version history | Supported |
| Document and reference exports | Supported |
Plan a collaborative writing process
Start by agreeing on the reader, the purpose and the decisions the document should support. Put the outline in the shared draft so every contributor sees how their section connects to the whole. Use section introductions to make the expected contribution clear.
As the work develops, discuss missing evidence and conflicting explanations in comments. A focused question attached to the relevant passage is easier to act on than a general request in another channel.
Connect the team’s evidence
Add the sources behind each contribution and check their metadata before citing them. Keep claims and recommendations linked to the evidence they use, so another team member can revisit the original material during review.
Choose one supported citation style for the document. Correct source records where needed and review the resulting bibliography together. If the team needs reference data in another research tool, export the saved records as BibTeX or RIS.
Review and deliver one coherent draft
Read across sections to find repeated points, inconsistent terms and abrupt transitions. Use the AI assistant for a specific revision, then check that the suggestion preserves the meaning and evidence the team agreed on.
Review the finished text, resolve completed discussions and confirm who should retain access. Export a DOCX, PDF or TXT copy for the recipient. Continue later changes in the shared document and export again when the next version is ready.
Bring a team report together
Start with a shared outline and agree on the questions the report needs to answer.
- Create a document, outline the main sections and invite the people contributing to the report.
- Combine contributions, add sources and use comments to discuss gaps or conflicting ideas.
- Review the wording and references together, resolve remaining comments and export the agreed version.
The team has one coherent report, with its supporting sources and review conversations in the same place.